GDY-CMI-Scheduling Conceptual Overview

IMPORTANT: For newcomers, please refer to https://github.com/UTDallasEPICS/GDYO/wiki/For-Newcomers

The goal of this project is to have an Android + IOS app (used by admins, instructors, students, and family) that solves the following (4) main issues for The Greater Dallas Youth Orchestra (GDYO):

• Attendance
  • Concerts/volunteer/practice/class
• Calendar
  • push-notification
  • reminders
  • newsletter
  • Concert/volunteer/practice/class schedules
• Volunteer tracking & scheduling (sign-up / check-in)
• T-shirt/tickets/ect. payment/form/fees tracking & management
  
  

Functional Requirements

Users

There are 5 types of user roles

• Users are most likely invite only
• Users are authenticated via Atuh0
• Users receive invitation emails via AWS SES

Each user role has the following permissions:

User Levels

• C-reate
• R-ead
• W-rite
• D-elete

Admin

• User info: CRWD
• Master Class Schedule: CRWD
• Practice Schedule: CRWD
• Directory: CRWD

Staff

• User info: CRWD
• Master Class Schedule: CRWD
• Practice Schedule: CRWD
• Directory: CRWD

Instructors

• User info: RW
• Master Class Schedule: CRWD
• Practice Schedule: CRWD
• Directory: R

Parents / Family

• User info: R
• Master Class Schedule: R
• Practice Schedule: R
• Directory: R

Students

• User info: R
• Master Class Schedule: R
• Practice Schedule: R
• Directory: R
  
  

Pages

• Splash Page
• Login and Registraton Page
• User Preference
  1. Name
  2. Login Name
  3. Password
  4. Email
  5. Phone
  6. Address
  7. Photo
  8. User Level
  9. Security
• Status
  • Table of Status
    1. Master Class
       • Team Members
       • Instructor
    2. Practice Team
       • Team Members
       • Location
       • Time
    3. Concert
       • Volunteer
       • Hour
       • Signup
  • Activities
    1. Master Class
       • Class Schedule
       • Attendance
    2. Practice
       • Practice Schedule
       • Attendance
    3. Concert
       • Concert Schedule
       • Attendance
    4. Volunteer
       • Information
       • Sign-up
       • Check-in
• Directory
  1. Staff
  2. Parents
     • Name
     • Phone
     • Address
     • Email
     • Students
  3. Students
     • Name
     • Phone
     • Address
     • Email
     • Parents

Tech Stack

• React Native
• Express JS
• Node.js
• Prisma
• Postgres
• Auth0

Research Questions

• None

Third Party Integrations

• Auth0 for authentication
• Stripe for payments
• AWS SES for emails

Deployment

• AWS EC2

Links

• Link to Figma Page (viewing access only): https://www.figma.com/file/FH3uXXYsg6KynXAb3wrSLe/GDYO-App-(Copy)?type=design&node-id=114%3A1196&mode=design&t=f6jgjdkGvA1F9NV4-1