RDA DMP Common Standard for machine-actionable Data Management Plans

About this document

This is a metadata application profile to provide basic interoperability between systems producing or consuming machine-actionable data management plans (maDMPS). Further fields can be added in specific deployments, but they do not guarantee interoperability. DMP tools can use any other fields in their internal data models.

This application profile is intended to cover a wide range of use cases and does not set any business (e.g. funder specific) requirements. It represents information over the whole DMP lifecycle.

For more information see examples, FAQ and useful links to consultations, documents, tools, prototypes, etc. developed by the working group.

DMP

Provides high level information about the DMP, e.g. its title, modification date, etc. It is the root of this application profile. The majority of its fields are mandatory.

Project

Describes the project associated with the DMP, if applicable. It can be used to describe any type of project: that is, not only funded projects, but also internal projects, PhD theses, etc.

Funding

For specifying details on funded projects, e.g. NSF of EC funded projects.

Contact

Specifies the party which can provide any information on the DMP. This is not necessarily the DMP creator, and can be a person or an organisation.

Contributor

For listing all parties involved in the process of the data management described by this DMP, and those parties involved in the creation and management of the DMP itself.

Cost

Provides a list of costs related to data management.

Dataset

This follows the defintion of Dataset in the W3C DCAT specification. Dataset can be understood as a logical entity depicting data, e.g. raw data. It provides high level information about the data. The granularity of dataset depends on a specific setting. In edge cases it can be a file, but also a collection of files in different formats. See FAQ for more details.

Distribution

The term "distribution" used here is as defined by the very widely used W3C DCAT metadata application profile. It is used to mean a particular instance of a dataset that has been, or is intended to be, made available in some fashion. It is important to separates the logical notion of a "dataset" from its distributions, of which there may be several, especially to attach more specific metadata properties such as "size" and "license". The lifecycle of the DMP has no particular bearing on this, and a "distribution" may be defined even if the DMP is never actually realised.

License

Used to indicate the license under which data (each specific Distribution) will be made available. It also allows for modelling embargoes. See FAQ for more details.

Host

Provides information on the system where data is stored. It can be used to provide details on a repository where data is deposited, e.g. a Core Trust Seal certified repository located in Europe that uses DOIs. It can also provide details on systems where data is stored and processed during research, e.g. a high performance computer that uses fast storage with two daily backups.

Security and Privacy

Used to indicate any specific requirements related to security and privacy of a specific dataset, e.g. to indicate that data is not anonymized.

Technical Resource

For specifying equipment needed/used to create or process the data, e.g. a microscope, etc.

Metadata

Provides a pointer to a metadata standard used to describe the data. It does not contain any actual metadata relating to the dataset.

Structure

dmp

contact

contact_id

identifier
type

mbox
name

contributor

contributor_id

identifier
type

mbox
name
role

cost

currency_code
description
title
value

created
dataset

data_quality_assurance
dataset_id

identifier
type

description
distribution

access_url
available_until
byte_size
data_access
description
download_url
format
host

availability
backup__frequency
backup_type
certified_with
description
geo_location
pid_system
storage_type
support_versioning
title
url

license

license_ref
start_date

title

issued
keyword
language
metadata

description
language
metadata_standard_id

identifier
type

personal_data
preservation_statement
security_and_privacy

description
title

sensitive_data
technical_resource

description
name

title
type

description
dmp_id

identifier
type

ethical_issues_description
ethical_issues_exist
ethical_issues_report
language
modified
project

description
end
funding

funder_id

identifier
type

funding_status
grant_id

identifier
type

start
title

title

Properties in 'contact'

Name	Description	Data Type	Cardinality	Example Value
contact_id	Identifier for a contact person	Nested Data Structure	1
mbox	E-mail address	String	1	cc@example.com
name	Name of the contact person	String	1	Charlie Chaplin

Properties in 'contact_id'

Name	Description	Data Type	Cardinality	Example Value
identifier		String	1
type	Identifier type Allowed Values: orcid isni openid other	Term from Controlled Vocabulary	1	orcid

Properties in 'contributor'

Name	Description	Data Type	Cardinality	Example Value
contributor_id		Nested Data Structure	1
mbox	Mail address	String	0..1	john@smith.com
name	Name	String	1	John Smith
role	Type of contributor	String	1..n	Data Steward

Properties in 'contributor_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Identifier for a contact person	String	1	http://orcid.org/0000-0000-0000-0000
type	Identifier type Allowed Values: orcid isni openid other	Term from Controlled Vocabulary	1	orcid

Properties in 'cost'

Name	Description	Data Type	Cardinality	Example Value
currency_code	Allowed values defined by ISO 4217.	Term from Controlled Vocabulary	0..1	EUR
description	Description	String	0..1	Costs for maintaining....
title	Title	String	1	Storage and backup
value	Value	Number	0..1	1000

Properties in 'dataset'

Name	Description	Data Type	Cardinality	Example Value
data_quality_assurance	Data Quality Assurance	String	0..n	We use file naming convention...
dataset_id	Dataset ID	Nested Data Structure	1
description	Description is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file.	String	0..1	Field observation
distribution	To provide technical information on a specific instance of data.	Nested Data Structure	0..n
issued	Issued. Encoded using the relevant ISO 8601 Date and Time compliant string	Date	0..1	2019-06-30
keyword	Keyword	String	0..n	keyword 1, keyword 2
language	Language of the dataset expressed using ISO 639-3	Term from Controlled Vocabulary	0..1	eng
metadata	To describe metadata standards used.	Nested Data Structure	0..n
personal_data	Allowed Values: yes no unknown	Term from Controlled Vocabulary	1	unknown
preservation_statement	Preservation Statement	String	0..1	Must be preserved to enable...
security_and_privacy	To list all issues and requirements related to security and privacy	Nested Data Structure	0..n
sensitive_data	Allowed Values: yes no unknown	Term from Controlled Vocabulary	1	unknown
technical_resource	To list all technical resources needed to implement a DMP	Nested Data Structure	0..n
title	Title is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file.	String	1	Fast car images
type	If appropriate, type according to: DataCite and/or COAR dictionary. Otherwise use the common name for the type, e.g. raw data, software, survey, etc. https://schema.datacite.org/meta/kernel-4.1/doc/DataCite-MetadataKernel_v4.1.pdf http://vocabularies.coar-repositories.org/pubby/resource_type.html	String	0..1	image

Properties in 'dataset_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Identifier for a dataset	String	1	https://hdl.handle.net/11353/10.923628
type	Identifier type Allowed Values: handle doi ark url other	Term from Controlled Vocabulary	1	handle

Properties in 'distribution'

Name	Description	Data Type	Cardinality	Example Value
access_url	A URL of the resource that gives access to a distribution of the dataset. e.g. landing page.	URI	0..1	http://some.repo...
available_until	Indicates how long this distribution will be/ should be available. Encoded using the relevant ISO 8601 Date and Time compliant string	Date	0..1	2030-06-30
byte_size	Byte Size	Number	0..1	690000
data_access	Indicates access mode for data. Allowed Values: open shared closed	Term from Controlled Vocabulary	1	open
description	Description is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file.	String	0..1	Best quality data before resizing
download_url	The URL of the downloadable file in a given format. E.g. CSV file or RDF file.	URI	0..1	http://some.repo.../download/...
format	Format according to: https://www.iana.org/assignments/media-types/media-types.xhtml if appropriate, otherwise use the common name for this format	String	0..n	image/tiff
host	To provide information on quality of service provided by infrastructure (e.g. repository) where data is stored	Nested Data Structure	0..1
license	To list all licenses applied to a specific distribution of data.	Nested Data Structure	0..n
title	Title is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file.	String	1	Full resolution images

Properties in 'dmp'

Name	Description	Data Type	Cardinality	Example Value
contact	Contact person for a DMP	Nested Data Structure	1
contributor	To list people that play role in data management related to this DMP, e.g. resoponsible for performing actions described in this DMP.	Nested Data Structure	0..n
cost	To list costs related to data management. Providing multiple instances of a 'Cost' allows to break down costs into details. Providing one 'Cost' instance allows to provide one aggregated sum.	Nested Data Structure	0..n
created	Date and time of the first version of a DMP. Must not be changed in subsequent DMPs. Encoded using the relevant ISO 8601 Date and Time compliant string	DateTime	1	2019-03-13T13:13:00
dataset	To describe data on a non-technical level.	Nested Data Structure	1..n
description	To provide any free-form text information on a DMP	String	0..1	This DMP is for our new project
dmp_id	Identifier for the DMP itself	Nested Data Structure	1
ethical_issues_description	To describe ethical issues directly in a DMP	String	0..1	There are ethical issues, because...
ethical_issues_exist	To indicate whether there are ethical issues related to data that this DMP describes. Allowed Values: yes no unknown	Term from Controlled Vocabulary	1	yes
ethical_issues_report	To indicate where a protocol from a meeting with an ethical commitee can be found	URI	0..1	http://report.location
language	Language of the DMP expressed using ISO 639-3	Term from Controlled Vocabulary	1	eng
modified	Must be set each time DMP is modified. Indicates DMP version. Encoded using the relevant ISO 8601 Date and Time compliant string	DateTime	1	2020-03-14T10:53:49
project	Project related to a DMP	Nested Data Structure	0..n
title	Title of a DMP	String	1	DMP for our new project

Properties in 'dmp_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Identifier for a DMP	String	1	https://doi.org/10.1371/journal.pcbi.1006750
type	Identifier type Allowed Values: handle doi ark url other	Term from Controlled Vocabulary	1	doi

Properties in 'funder_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Funder ID, recommended to use CrossRef Funder Registry. See: https://www.crossref.org/services/funder-registry/	String	1	501100002428
type	Identifier type Allowed Values: fundref url other	Term from Controlled Vocabulary	1	fundref

Properties in 'funding'

Name	Description	Data Type	Cardinality	Example Value
funder_id	Funder ID of the associated project	Nested Data Structure	1
funding_status	To express different phases of project lifecycle. Allowed Values: planned applied granted rejected	Term from Controlled Vocabulary	0..1	granted
grant_id	Grant ID of the associated project	Nested Data Structure	0..1	1234567

Properties in 'grant_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Grant ID	String	1	776242
type	Identifier type Allowed Values: url other	Term from Controlled Vocabulary	1	other

Properties in 'host'

Name	Description	Data Type	Cardinality	Example Value
availability	Availability	String	0..1	99,5
backup__frequency	Backup Frequency	String	0..1	weekly
backup_type	Backup Type	String	0..1	tapes
certified_with	Repository certified to a recognised standard Allowed Values: din31644 dini-zertifikat dsa iso16363 iso16919 trac wds coretrustseal	Term from Controlled Vocabulary	0..1	coretrustseal
description	Description	String	0..1	Repository hosted by...
geo_location	Physical location of the data expressed using ISO 3166-1 country code.	Term from Controlled Vocabulary	0..1	AT
pid_system	PID System Allowed Values: ark arxiv bibcode doi ean13 eissn handle igsn isbn issn istc lissn lsid pmid purl upc url urn other	Term from Controlled Vocabulary	0..n	doi
storage_type	The type of storage required	String	0..1
support_versioning	Allowed Values: yes no unknown	Term from Controlled Vocabulary	0..1	yes
title	Title	String	1	Super Repository
url	The URL of the system hosting a distribution of a dataset	URI	1	https://zenodo.org

Properties in 'license'

Name	Description	Data Type	Cardinality	Example Value
license_ref	Link to license document.	URI	1	https://creativecommons.org/licenses/by/4.0/
start_date	If date is set in the future, it indicates embargo period. Encoded using the relevant ISO 8601 Date and Time compliant string	Date	1	2019-06-30

Properties in 'metadata'

Name	Description	Data Type	Cardinality	Example Value
description	Description	String	0..1	provides taxonomy for...
language	Language of the metadata expressed using ISO 639-3	Term from Controlled Vocabulary	1	eng
metadata_standard_id	Metadata Standard ID	Nested Data Structure	1

Properties in 'metadata_standard_id'

Name	Description	Data Type	Cardinality	Example Value
identifier	Identifier for the metadata standard used.	String	1	http://www.dublincore.org/specifications/dublin-core/dcmi-terms/
type	Identifier type Allowed Values: url other	Term from Controlled Vocabulary	1	url

Properties in 'project'

Name	Description	Data Type	Cardinality	Example Value
description	Project description	String	0..1	Project develops novel...
end	Project end date. Encoded using the relevant ISO 8601 Date and Time compliant string	Date	0..1	2020-03-31
funding	Funding related with a project	Nested Data Structure	0..n
start	Project start date. Encoded using the relevant ISO 8601 Date and Time compliant string	Date	0..1	2019-04-01
title	Project title	String	1	Our New Project

Properties in 'security_and_privacy'

Name	Description	Data Type	Cardinality	Example Value
description	Description	String	0..1	Server with data must be kept in a locked room
title	Title	String	1	Physical access control

Properties in 'technical_resource'

Name	Description	Data Type	Cardinality	Example Value
description	Description of the technical resource	String	0..1	Device needed to collect field data...
name	Name of the technical resource	String	1	123/45/43/AT

Cite as

Tomasz Miksa, Paul Walk, Peter Neish. RDA DMP Common Standard for Machine-actionable Data Management Plans. http://doi.org/10.15497/rda00039

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